Volunteers

The success of this event depends in large part on our volunteers. We need volunteers, both full time and part time, from each district to fill critical roles. The information below explains more about the differences between a part-time volunteer and a full-time volunteer. Every adult attending National Camporama as part of a local outpost will be asked to volunteer in some capacity.

Part-time Volunteers (during Camporama)

Adult leaders who come as part of an outpost (and are responsible for the care of the boys from the outpost) are expected to volunteer for at least two shifts during the period of Sunday, July 19, through Friday, July 24. A shift is defined as one 4-hour time slot. Volunteers may be asked, for example, to help run an activity or help distribute food at a food pavilion.

Once your outpost has completed the on-site check-in process, you will be directed to the volunteer check-in station to receive your assignments. Outposts will not be permitted to set up their campsites until their leaders receive their volunteer assignments. Outposts that only bring two leaders will not be expected to volunteer their services, keeping in mind the 2-deep leadership principle.

When adult leaders have completed their assignment(s), they will need to go back to volunteer check-in to receive a token for their service. The more shifts a volunteer helps with, the more tokens he receives. In the past, tokens have included one-of-a-kind patches, volunteer coins, and hats available only to volunteers.

Special Skills (during Camporama)

We do have need of people with special skills or experience during Camporama. These positions do not require full-time service; however, they are vitally important for a successful Camporama. These individuals would receive the part-time volunteer service tokens and partial registration consideration. Please complete the full-time volunteer survey (see link below) so that we have record of your special skills. Once you are approved, then we will send a partial registration code.

Full-time Volunteers (during Camporama, 1 Peter 4:10 NIV)

Generally speaking, full-time volunteers have specialty skills needed for the success of National Camporama. Plumbing, carpentry, electrical, medical, and security are only a few of the skills needed. Full-time volunteers devote days, not hours, at National Camporama to make sure tasks are completed. This time is fulfilled during the event. Full-time volunteers are unable to spend time with their local outposts because of their full-time commitment to National Camporama.

When a full-time volunteer is accepted, he or she will receive a complimentary registration code for Camporama so that we can have an ID badge printed. We will also provide housing unless you specifically want to stay with your outpost. We will also provide other volunteer service tokens of appreciation. Please complete the full-time volunteer survey (see link below) so that we have record of your skills.

Qualifications:

  • Be at least 18 years of age by July 19, 2020
  • Serve at least four or more full days during National Camporama
  • Provide your own transportation to and from Camp Eagle Rock
  • Attend the volunteer orientation on Sunday morning (July 19, 2020) to receive vital information as we represent Royal Rangers
  • May register and pay a reduced registration fee in order to receive Camporama registration items in addition to the volunteer items
  • Complete the volunteer application
  • Female volunteers will be considered on a case-by-case basis and will be registered as volunteers; they will not receive National Camporama registration items.

Full-Time Volunteers Pre-Camp (aka: Work Week)

Pre-camp starts with dinner on Sunday, July 12, 2020, and concludes with lunch on Sunday, July 19, 2020.

  • Complete the full-time volunteer survey (see link below) so that we have record of your skills.
  • Unless authorized, all pre-camp volunteers will be assisting in breakdown on July 24-25.
  • Arrival prior to July 12, 2020, requires written approval from the Camporama Director. (This is not the Camp Eagle Rock manager.)
  • Full-time volunteers who volunteer to work during pre-camp are required to work the entire time once they arrive until Sunday lunch (unless assigned duties require otherwise) and then during breakdown.
  • The latest day to arrive is noon Wednesday, July 15, 2020.
  • All full-time volunteers during pre-camp will be required to wear the pre-camp meal wrist band, no exceptions.

Camporama Registration

Working during pre-camp does not register you for Camporama. If you elect to work pre-camp and then attend National Camporama, you must register and pay separately for National Camporama.

Regional Camp Coordinators

On Friday, July 17, the region encampment setup may begin.

  • Each region should have the regional camp coordinator and his assistant on site no later end of day Friday, July 17, to layout and setup the regional encampments.
  • Specific details are found in the Regional Coordinator Duties and Guidelines for Camporama document. (This document will be sent to all regional coordinators by August 1, 2019.)
  • Those arriving Thursday afternoon or evening (July 16) should eat on the way to camp.
  • Due to the potential liability of having non-volunteers (boys & those not scheduled as volunteers) on-site prior to the start of the event, if the regional camp coordinator and his assistant are required to arrive with more than themselves, such as their outpost, they are required to lodge the others traveling with them off site (Roaring River State Park, etc.) with full and proper supervision.
  • If you have pre-registered and signed up for meals, they will be provided.
  • Complete the full-time volunteer survey (see link below) so that we have record of your skills.
  • Your first meal will be Friday breakfast. Otherwise meals are on your own.
  • Only the regional camp coordinator and his assistant will be eligible for meals.
  • Plan to lodge in your regional HQ when you arrive.

District Camp Coordinators

On Saturday, July 18, district encampment setup may begin.

  • Each district should have the district camp coordinator and his assistant on site no later than end of day Saturday, July 18.
  • The district camp coordinator shall check in with the regional camp coordinator to begin setup of the district encampment.
  • Refer to the National Camporama Leader Guide, found online, for important information on what is expected by each district. In particular, refer to pages 21-22 for campsite setup.
  • When the gates open to campers at 1:00 pm on July 19, districts must be ready to greet each outpost at the district encampment and direct them in setting up a well-organized encampment. If you have any questions, please contact your regional staff.
  • Those arriving Friday afternoon or evening (July 17) should eat dinner on the way to camp.
  • If they have pre-registered and signed up for meals, they will be provided. Your first meal will be Saturday breakfast. Otherwise meals are on your own.
  • Complete the full-time volunteer survey (see link below) so that we have record of your skills.
  • Due to the potential liability of having non-volunteers (boys & those not scheduled as volunteers) on-site prior to the start of the event, if the district camp coordinator and his assistant are required to arrive with more than themselves, such as their outpost, they are required to lodge the others traveling with them off site (Roaring River State Park, etc.) with full and proper supervision.
  • Only the district camp coordinator and his assistant will be eligible for meals.
  • Plan to lodge in your district camp when you arrive.

Both Region and District Information

In order to complete all pre-camp projects as needed, ALL pre-camp volunteer staff will be assigned to general camp setup duties and region/district encampment setup will not start until the above-mentioned dates. We appreciate all pre-camp volunteers and thank you in advance for your assistance in the overall setup of camp. We will provide housing assignments as possible for pre-camp volunteers, starting Sunday evening, July 12-19. (Note: Beds are limited to pre-camp volunteers. If you are not a pre-camp volunteer, plan to lodge at your region or district camp when you arrive.)

In order to anticipate the number of people we are serving at each meal, all volunteers must register (see link below) for meals online by the deadline (June 30). We also need to define region/district encampment setup team numbers and dates. Volunteers will be required to wear the pre-camp meal wrist band, no exceptions. Those who do not register in advance “may” be able to purchase meals onsite if available.

Full-Time Volunteer Registration

Adult Participant Agreement & Medical Record

 

Registration
Registration for National Camporama may be made online or by mail until June 30, 2020 and is open to all men and boys who meet the attendance qualifications. Special pricing is available to all chartered Royal Rangers groups. Details can be found on the registration page.

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